Event Logistics

A team tows a hand cyclist

Adventure Team Challenge Colorado Event Logistics

Explore detailed information about lodging, participant training, bike rentals, recommended gear, meals and more at Adventure Team Challenge Colorado.

The small fishing resort of Rancho del Rio is located in the high Gore Mountain Range in the Colorado River valley northeast of Eagle and west of Denver. Access to this rustic resort is by Interstate Highway 70 from Denver and Grand Junction and then north on Colorado Highway 131. The resort is to the east from State Bridge, along the gravel-surfaced Trough Road.Sign for Rancho del Rio

Denver International Airport (DEN): Many Challenge participants from across the country will travel by air to Denver, arriving at Denver International Airport on the northeast side of the city. This large airport is served by most major airlines and discount carriers. It is 158 miles to Rancho del Rio via Interstate Highway 70 and Colorado Highway 131 from Denver International; this is about a three hour drive. Challenge participants may choose to rent their own vehicle for travel to Rancho del Rio, or for no extra cost, take the chartered bus with other athletes and volunteers.

Eagle County Regional Airport (EGE): With early flight reservations, flying to Eagle, Colorado’s regional airport is affordable. This airport has daily flights from Denver and Dallas/Fort Worth on United and American Airlines. The airport is small and convenient to Rancho del Rio. At 32 miles, travel to Rancho is about a 45 minute drive.

If you choose to take the chartered bus from Denver, depending on your arrival time, you may have several hours before all athletes arrive and the bus departs. Take the time to relax or have a meal at one of the many restaurants in the terminal or meet up with other early Challenge arrivals.

Venue Directions

It’s simple to reach the Adventure Team Challenge Colorado. Visit Google Maps for detailed directions to the Rancho del Rio Resort.

During the event, Timberline Tours buses and shuttles will provide access to and from stages and Rancho del Rio for participating athletes and volunteers.

Camping at Rancho del Rio

Participating athletes are welcome to bring your own mountain bike or off-road hand cycle to the Challenge. For athletes traveling by air, World T.E.A.M. recommends using the services of BikeFlights for your bike shipping. Adaptive athletes traveling by air with their bicycle or hand cycle should download and review our free PDF handout with helpful information and tips about avoiding baggage fees.

For athletes who don’t have a bike, or who prefer to travel light, we will have upright off-road bikes available for use at no cost. Our event coordinator will assist in arranging bikes for each participant. Note that off-road bicycles come with a stock seat and standard platform pedals. You may bring your own pedals that you can swap out at the beginning and at the end of the event. You are responsible to collect your pedals once they have been removed from the rental bike.

Participating athletes who are wheelchair users will be contacted by the Challenge’s event coordinator regarding hand cycles. If you have your own off-road bike, hand cycle or three-wheel recumbent, you should bring it. A limited number of free rentals are available on a first-come, first-served basis.

All rental bicycles will be delivered to the Rancho del Rio camp for the Challenge and picked up at the same location following the event.

Cannondale bicycles at Rancho del Rio

Athletes and Volunteers

Participating Adventure Team Challenge athletes and volunteers can check-in at event registration on Thursday afternoon, September 5 at Rancho del Rio beginning at 1 p.m. At registration, athletes will receive goodie bags and jerseys. Each athlete will need to complete several waivers as a part of this process. Registered volunteers will receive t-shirts during their check-in.

Athlete and volunteer check-in closes at 6 p.m.

 

Athletes at camp

The Adventure Team Challenge Colorado will be hosted at the Rancho del Rio Resort, 22 miles northeast of Eagle. This rustic resort is located along the Colorado River at 6,800 feet elevation. Access is along Trough Road, an all-weather gravel county road from Colorado State Highway 131 to the west, and Colorado State Highway 9 to the east.

There is no Internet or cellular telephone service at Rancho del Rio. The closest cell service is located several miles to the south, along Colorado State Highway 131 near Interstate Highway 70, and to the east near the town of Kremmling. There is a small convenience/country store a few hundred feet from the campsite, with one gasoline pump. Be sure to fill up your gas tank before leaving Interstate Highway 70.

Rancho del Rio cabin

Rancho del Rio has a selection of rustic, heated cabins with bunk beds and bathrooms with basic kitchens, flush toilets and showers available for teams, as well as individual athletes and volunteers. All cabins are shared occupancy. World T.E.A.M. has reserved these cabins for participants, which will be available through a fundraising incentive program.

 

Event Site Camping

During the Challenge, most participants will be camping. There is plenty of space at the reserved campsite, with parking adjacent on gravel. Rancho del Rio has a large, grassy flat camping area with a few picnic tables. There is no shade at the campsite. The Colorado River is adjacent to the camping area, with the Union Pacific/AMTRAK railroad on the opposite bank.

There are pay shower facilities located near the cabins at Rancho del Rio, a few hundred feet from camp; the fee is $2 in quarters for four minutes. Please note these showers are not ADA accessible.

Rancho del Rio view

Event Camping Gear

Tents, pads, and sleeping bags are provided by World T.E.A.M. for all participants and volunteers at no charge. Any accompanying family members are responsible for providing their own camping gear.

Athletes set up camp at Rancho del Rio

Thursday, September 5

Arrival at Denver International Airport for out of state athletes – transport by bus to Rancho del Rio

Afternoon – Athlete and volunteer arrival at Rancho del Rio

1 p.m. – 6 p.m. – Registration/Check-in

1 p.m. – 6 p.m. – Team practice following camp set up

6:30 p.m. – Rafting/rock gear selection with Timberline Tours and taco truck dinner

 

Friday, September 6

6:30 – 8:00 a.m. – Light breakfast

Prepare sack lunches

9:00 a.m. – Departure for all day competition on the course (6-8 hours)

7:00 p.m. – Dinner

 

Saturday, September 7

6:30 – 8:00 a.m. – Light breakfast

Prepare sack lunches

8:00 a.m. – Departure for all day competition on the course (7-9 hours)

7:00 p.m. – Dinner

8:00 a.m. – Post event meeting and awards

Campfire celebration

 

Sunday, September 8

Light breakfast

Camp tear-down and pack-up

11:00 a.m. – Departure – Transport to Denver International for out of state athletes

 

Billy and Helene address the athletes

All meals and beverages at the Rancho del Rio camp are included for participants and volunteers. The following community meals will be provided for competitors and volunteers:

  • Thursday, September 5 – Kick-off taco truck dinner at Rancho del Rio following rafting and rocks gear fitting.
  • Friday, September 6 – Race Day 1 – Continental breakfast, lunch, snacks and dinner at Rancho del Rio. Participants make their own sack lunches to carry with them.
  • Saturday, September 7 – Race Day 2 – Continental breakfast, afternoon snacks, and dinner at Rancho del Rio. Participants make their own sack lunches to carry with them.
  • Sunday, September 8 – Continental breakfast at Rancho del Rio.

Water, coffee, carbonated soft drinks, sports drinks and beer are included for meals.

Early morning breakfast at Adventure Team Challenge Colorado

Gear Provided by World T.E.A.M.

To be returned to World T.E.A.M. at the conclusion of the event.

  • Basic bike repair kit (includes tubes, tire levers, multitool and pump).
  • Rafting equipment and gear.
  • Rappelling equipment and gear.
  • Camping tent (ranging from two-man to five-man size)
  • Sleeping bag and mat.
  • Mountain bike, tandem, or off-road hand cycle (must be reserved prior to the event).
  • Team gear bag (1 per team) containing:
    • Basic First Aid kit (bring your own if you prefer).
    • Compass (bring your own if you prefer).
    • Cordage – 32 inch bungee cord and 48 inch bungee cord.
    • Safety whistle.
    • 1 space blanket.
    • Basic rope.
    • 2 carabiners.
    • 1 roll of duct tape.
    • Pack of zip ties.
    • 5 sets of ear plugs (you may keep these or bring your own).

Required Gear for Athletes to Bring

  • 1 hydration system (70 oz minimum capacity).
  • Personal bike helmet (available to borrow upon request).
  • Set bike gloves.
  • 1 waterproof bag (dry bag, may be heavy duty garbage bag or similar).
  • Headlamp/lantern/flashlight with extra batteries.
  • Clothing:
    • Waterproof outer jacket or shell.
    • Layers (that you can remove or add according to the air temperature).
    • Extra shoes and socks (these will get wet during the competition).
    • Arm and leg warmers.
    • Sunglasses.
    • Hat or visor.
    • Warm winter coat and hat for evenings at camp.
  • Sunscreen (World T.E.A.M. has a limited amount).
  • Travel toiletries.
  • Any required personal medications.

Recommended Additional Gear

Bring with you if desired.

  • Cotton sleeping bag liner.
  • Travel pillow.
  • Noise-cancelling headphones.
  • High quality air mattress.
  • Inexpensive bath towel and wash cloth.
  • Extra emergency space blanket.
  • Quarters to operate pay showers at Rancho ($2 per shower).
  • Insect repellent.
  • Magnifying lens or reading glasses for map reading.
  • Camera.

Useful Gear Suggestions

  • Clearly identify all personal gear.
  • Consider wearing a long-sleeve shirt to provide protection from the sun during competition.
  • Early September weather in Colorado’s mountains can be variable – pay close attention to conditions. Bring warm clothing, particularly for evenings. Rain gear may be useful for afternoon thundershowers.
  • Use nail polish removal and a cotton ball to remove writing from the Ziploc bag holding your course map.

Gearing on a hand cycle

Athletes and volunteers at the Adventure Team Challenge Colorado are required to complete several forms and waivers prior to participating. These can be completed at participant check-in and registration, or downloaded, completed and presented at registration.

Forms for Participants

Forms for Volunteers

2017 Challenge Volunteers

Registered athletes who discover they are unable to participate in the Challenge should be aware of the following policies and procedures.

  • Written Notification. It is best to send notification by email message of your unavailability to participate, rather than simply not show at the event. Providing written notification allows World T.E.A.M. to invite or include an additional athlete if a category is otherwise filled. In addition, notification of a cancellation allows the organizers to not plan for your attendance.
  • Refunds and Transfers. Registration and applicable fees are non-refundable and are not transferable. Donations are not refundable, but can be transferred to your team or to another athlete if requested.
  • Commitment Charge. Athletes who cancel their participation or who do not show at the event following the cancellation deadline are subject to the commitment charge to their provided credit account.
  • Physician and Official Orders Exemption. Athletes can avoid the commitment charge by providing a letter from their physician on the physician’s letterhead stating their inability to travel or to participate. Active-duty military members can avoid the commitment charge through providing a copy of their official orders.
  • Adaptive Athlete Reservation Penalty. Adaptive athletes who have non-refundable reservations with World T.E.A.M. for transportation, lodging or equipment rental may be subject to a penalty for cancellation or no show following the cancellation deadline. This penalty may be up to the value of their reservation(s) and will be applied to their credit card on file. This is in addition to any commitment charge.
  • Jerseys and other gear. Athletes who cancel prior to an event or who are a no-show may request mailing of the event jersey or t-shirt by email message in the 30 days following the event. Other gear, such as goodie bags, may be available upon request. The athlete must have met or exceeded their fundraising commitment. Requested sizing may not be available.
  • Virtual Participants. Athletes can optionally transfer their registration to the non-participatory virtual participant category rather than cancelling. Such transfers allows the athlete to continue to be a member of their team, with donations already received or arriving benefiting the team. This transfer does not allow a refund of the registration fee but does eliminate the fundraising commitment. No jerseys, food or other event benefits will be provided. Such requests must be received by email message no later than 14 days prior to the event start.