Event Logistics

Sunday morning in Frederick

Face of America Event Logistics

Explore detailed information about lodging, participant training, bike rentals, buses, meals and more at Face of America.

2019 Route

Face of America is fully supported with manned rest stops every ten to 15 miles providing food, drink and porta-potty facilities. Ride marshals on bicycles will help athletes as necessary along the routes, and moto teams on motorcycles will help insure rider safety. Sag vans with trailers travel with the riders, offering a temporary rest when an athlete is tired or is having mechanical issues. Trained mechanics are available to provide assistance for simple mechanical repairs at rest stops.

 

Riding from Arlington to Gettysburg

Arlington RouteOur 112-mile Face of America route begins in Arlington, Virginia. Riders will travel north through the city past the Pentagon and Fort Meyer, through Arlington National Cemetery and the Chesapeake & Ohio Canal National Historical Park along the Potomac River, finishing on Saturday in Frederick, Maryland. On Sunday, riders continue their journey north past the quiet, picturesque farms of northwestern Maryland and southern Pennsylvania, pedaling the final miles through the historic Civil War battlefield at Gettysburg.

Here are maps for our 2018 route (note that the route will change for 2019 to reflect local road conditions).

Day 1: Saturday, April 28

Arlington Day 1 Plan

Arlington Route Day 1 Profile

Start Time: 7:00 a.m. | Rest Stops: 4 | Miles: 56.0 | Elevation Gain: 2,907 Feet | Elevation Loss: 2,657 Feet

Download Cue Sheet with MapsView Route Online and Download .gpx Data File

Day 2: Sunday, April 29

Arlington Route Day 2

Arlington Route Day 2 Profile

Start Time: 7:00 a.m. | Rest Stops: 3 | Miles: 55.8 | Elevation Gain: 2,072 Feet | Elevation Loss: 1,843 Feet

Download Cue Sheet with Maps | View Route Online and Download .gpx Data File

Total Route Statistics:

Miles: 111.8 | Elevation Gain: 4,979 Feet | Elevation Loss: 4,500 Feet

Please note these maps are an overview of the course as permitted for our 2018 ride. The 2019 route will change up until the day of the ride. All riders are reminded to follow the pace car to avoid making a wrong turn.

 

Ride Finish in Gettysburg

The Face of America concludes on Sunday, May 4 in Gettysburg, Pennsylvania. Riders are anticipated to arrive at approximately 1:30 p.m. The public is welcome to attend to cheer on the riders as they roll to the finish.

Note that the 2019 finish will be held at a different location than in recent years. Full details will be posted in the coming months.

Adaptive Athlete and Caregiver Registration

Adaptive military veterans, civilians and first responders must complete our online rider qualification questionnaire prior to registering. Our 2019 questionnaire opened in May 2018. Successful applicants are invited by direct email message to begin their registration process.

There is a $25 registration fee for adaptive athletes and a $250 fundraising commitment. Caregivers have a $50 registration fee and a $100 fundraising commitment. This commitment is firm – you must meet or exceed this amount by our commitment deadline to participate.

Assisting an adaptive athleteRegistration for adaptive athletes and medically-required family caregivers is currently underway. Athletes who complete our application following the reaching of our registration category maximum will join our adaptive athlete waiting list. Waiting list athletes will be invited by email to register when openings occur owing to athlete withdrawals for medical reasons, official orders or other unexpected causes.

Adaptive athletes must complete their online registration by specific deadlines, depending on the date of their acceptance to the ride. Failure to register within this specified period of time will result in the invitation being withdrawn.

 

Adaptive Athlete and Caregiver Benefits

Participating adaptive athletes receive several benefits as a part of their registration.

  • First-year athletes and registered caregivers who live outside the greater Washington D.C. metropolitan area are eligible for transportation assistance to and from the starting city for a first-year athlete and a registered caregiver. This assistance includes gas reimbursement for athletes who choose to drive their own vehicle, or airline reservations for athletes who live within the continental United States, Puerto Rico and Canada. Athletes attending their second or greater Face of America are responsible for their own transportation arrangements and costs.
  • Double-occupancy lodging for the athlete and a registered caregiver is provided for Friday and Saturday evenings. Thursday or Sunday evening lodging is the responsibility of the athlete, unless required for first-year adaptive athlete transportation reservations. Lodging costs for additional room guests is the responsibility of the athlete, as are any additional costs such as parking, room or restaurant service and Internet service.
  • Provided meals include dinner Friday evening, breakfast, lunch and dinner on Saturday, and breakfast and lunch on Sunday.
  • Bicycle, recumbent and hand cycle rentals for adaptive athletes are available at no cost. Please reserve with our bicycle rental coordinator, who will contact each athlete for rental preferences.
  • Shipping of bicycles for athletes traveling by using the BikeFlights service. Athletes must live within the United States and cover packing and shipping box costs.

 

Adaptive Athlete and Caregiver Participation Requirements

Adaptive athletes are defined as any athlete who lives with a disability. This includes loss of limb, paralysis, blindness, deafness, Post-Traumatic Stress, Traumatic Brain Injury, and other injuries or conditions created by illness, accident, or work conditions and circumstances, as well as medical conditions by birth. Participation is not limited to military veterans.

Caregivers are medically-required individuals who provide daily living assistance to an adaptive athlete. This is a non-riding registration category. Proof of medical need must be submitted to World T.E.A.M. prior to registration, in the form of a letter from the athlete’s physician or clinician. Caregivers may ride in the designated caregiver shuttle on Saturday and Sunday, arrange for a rental car, or use their own private vehicle. Caregivers who wish to ride must register in the appropriate category and meet that category’s fundraising commitment.

 

Lodging Guidelines

For all Adaptive Athletes

  • Rooms at Face of America for accepted adaptive athletes and qualifying, registered caregivers will be reserved by the World T.E.A.M. lodging committee.
  • World T.E.A.M. will pay for double occupancy rooms (roommate) for Friday and Saturday nights only.
  • Athletes requiring single occupancy for medical reasons must specify in the registration process.
  • Using email, World T.E.A.M. will notify the athlete and qualifying caregiver of the lodging reservations prior to the event.
  • Any accepted first-year athlete and caregiver using our travel arrangements may be entitled to an additional night(s) after receiving a written request and review by the travel committee.
  • All athletes and caregivers who wish to spend additional nights beyond Friday at the host hotel in Arlington may do so at their expense. The reservation must be made directly by the athlete, as World T.E.A.M. will not make these arrangements.
  • Any athlete traveling with a companion (or companions) that is not an approved caregiver will be responsible for half the price of each hotel night. World T.E.A.M. will reimburse after the athlete submits a hotel invoice for the room charges.
  • World T.E.A.M. will provide shuttle service between the Saturday ride ending/Sunday start and the host hotels in Frederick.

Our Lodging Committee contact:

 

Travel Guidelines

For First Year Adaptive Athletes

  • Returning athletes in their second or greater year are not eligible for World T.E.A.M. transportation assistance.
  • All air travel arranged and paid by World T.E.A.M. must be confirmed by March 31. There are no exceptions to this policy.
  • Only valid caregiver letters will be accepted for transportation arrangements; they must not be expired.  Caregiver name and letter must be submitted no later than one week after contact by the transportation team.
  • If a caregiver is added after a flight is booked for an athlete, we cannot guarantee they will be placed on the same flight.
  • Additional family members or friends air transportation is the responsibility of the athlete.
  • Any changes to an air reservation after it has been made will be at the expense of the athlete. This includes missing a flight and rescheduling.
  • Valid credit card information must be provided at the time of reservation confirmation. Without this account information, the reservation will not be made.
    • The provided account will only be charged if the athlete does not participate in Face of America and does not offer a letter from a physician citing a valid medical reason for not traveling. Official military orders are also accepted as a reason for not attending.
    • Athletes who provide an invalid account or insufficient funds may provide reimbursement to World T.E.A.M. by check or money order. Those who do not may be suspended from future participation in World T.E.A.M. events for a minimum of one year.
  • If athlete does not specify seat preference, or equipment they’re traveling with prior to the reservation, it will be at their discretion to contact the airline for a change.
    • Upon request, World T.E.A.M. can provide a PDF-format guide to traveling with a bicycle or handcycle.
    • Upon request, World T.E.A.M. can provide a letter that may assist with airlines in avoiding potential bicycle fees.
    • The BikeFlights shipping service is an option for our adaptive athletes. World T.E.A.M. will cover shipping costs through this service, but bike disassembly, packing, reassembly and box fees are athlete expenses.
  • All athletes arriving into Reagan National Airport in Washington should use the courtesy shuttle service to the host Hyatt Regency Crystal City at Reagan National Airport. If for some reason this hotel service cannot be managed by the athlete (for those who are blind, etc.), notice must be given in writing prior to the event to the transportation committee to request special assistance.
  • Athletes choosing to drive to the host Face of America hotel must confirm their intent in writing with the transportation committee no later than March 1. Following the completion of the ride, World T.E.A.M. will reimburse 30 cents per mile using Google Maps to determine the mileage to calculate the reimbursement amount. We will only reimburse up to the amount of a comparable round trip airline ticket. Tolls, meals and other expenses on the drive are not reimbursable.

Our Travel Committee contact:

Athletes and Volunteers

Participating Face of America athletes and volunteers can check-in at ride registration on Friday afternoon, May 3 at the Hyatt Regency Crystal City at Reagan National Airport in Arlington beginning at 12 noon. At this time, athletes will receive ride jerseys, goodie bags and numbers for bikes. Registered volunteers will receive t-shirts during their check-in.

Arlington RegistrationTeam members may check-in their absent colleagues if desired.

Athlete and volunteer check-in closes at 6 p.m. Friday evening.

There is a limited check-in period Saturday morning, beginning at 5:30 a.m. and ending at 6:30 a.m.

 

Bike Inspections

Face of America Bike InspectionAll bicycles, hand cycles and recumbent bicycles to be ridden by Face of America athletes should be inspected for safety prior to the ride. Trained mechanics will inspect bicycles Friday afternoon and Saturday morning at the Hyatt Regency Crystal City at Reagan National Airport. Mechanics can make minor adjustments to bikes, but do not plan on having them undertake major repairs – have this task completed prior to arrival.

Athlete bicycles may be left overnight in secure storage areas at the hotel following inspection.

Rental bicycles will be available for pick up at the hotel for those athletes who have made prior reservations.

Excepting our adaptive athletes, overnight lodging reservations and payment at Face of America are the responsibility of the athlete. Adaptive athletes will be contacted directly by our lodging coordinator to make lodging arrangements.

World T.E.A.M. will transport by box truck participants’ small overnight bags from on Saturday to Frederick. On Sunday, the trucks will transport bags to Gettysburg and then back to Arlington. Be sure to clearly identify your bag with your name and address for ease in collection at each overnight stop. Bags are collected early each morning – look for the loading area. Bags may also be collected in Gettysburg Sunday afternoon for those riders who are not returning to the start following the ride.

Note that most properties have a reservation deadline of April 6 (or as noted in the list below). Reservations made after this date will be at the standard room rate for the property.

 

Host Lodging Properties

Hyatt RegencyThe Friday night host hotel for the 2019 Face of America is the Hyatt Regency Crystal City at Reagan National Airport. Located at 2799 Jefferson Davis Highway in Arlington, Virginia 22202, the hotel offers complimentary in-room high speed wireless Internet service. The hotel also has an outdoor pool and deck, 24 fitness center, and onsite restaurants. Face of America participants can receive a special discounted lodging rate by booking rooms online at the dedicated Face of America reservation site. The deadline for reservations is April 2, 2019.

There is a complimentary guest shuttle to and from Reagan National Airport every 20 minutes from 4:40 a.m. to midnight. The shuttle picks up at A Terminal at the marked Hotel Shuttle stop, and at B & C Terminal Arrivals, Door 5 and Door 9. Distance is one-half mile. There is also a courtesy Hyatt Metro Shuttle from the Crystal City Metro Station every 30 minutes from 6:00 a.m. to midnight Monday through Friday, and from 7:00 a.m. to midnight Saturday and Sunday.

The Hyatt Regency offers guests Valet Parking only. For Face of America guests, there is a $10 discount on the valet parking daily rate of $40. Adjacent to the hotel at 2711 Jefferson Davis Highway is a PMI parking garage, offering a self-parking rate of $25 per day.  Another PMI garage is at 2600 Crystal Drive.  The rate at this garage is $10.00 after 5 p.m. on Friday and $25.00 per day. The garage opens at 7:00 on Saturday a.m., and is right at the starting line of the ride. At 2800 Crystal Drive, just south of the hotel, is another smaller lot, offering a rate of $8.00 per day. Be aware some lots are self-service and accept only cash. Some are not open for entry or exit on weekends. We encourage reserving parking prior to arrive to guarantee a spot.

For Saturday evening in Frederick, there are several hotel properties in the same region of the city that host participants. Shuttle vans provide access to each following the ride conclusion on Saturday afternoon, and then shuttle service to the ride start on Sunday morning.

Be aware that lodging fills very quickly in Frederick owing to other local events. Make your room reservation early for the best selection of properties.

Be aware that some properties may ask for two nights minimum. Rooms at the Hilton Garden Inn are reserved for our participating adaptive athletes – our athlete lodging coordinators will reserve rooms for these participants.

Here is a listing of available properties in southern Frederick – those with the red rider logo are included on the Face of America shuttle routes.

bikerHampton Inn
5311 Buckeystown Pike, Frederick MD 21703
Reservations: 301-698-2500
Block reserved for adaptive athletes (reservations by World T.E.A.M. Sports)

bikerHomewood Suites
4950 Westview Drive, Frederick MD 21703
Reservations: 301-663-9600

bikerComfort Inn
7300 Executive Way, Frederick MD 21704
Reservations: 301-668-7272 (Reference Face of America block)
Block reserved for moto team/marshals/drivers

bikerHilton Garden Inn
7226 Corporate Ct., Frederick MD 21703
Reservations: 1-866-909-6090 or 240-566-1500
Block reserved for adaptive athletes (reservations made by World T.E.A.M. Sports)

bikerMainStay Suites
7310 Executive Way, Frederick MD 21704
Reservations: 301-668-4600 (Reference Face of America block)

bikerFairfield Inn & Suites
5220 Westview Dr., Frederick MD 21703
Reservations: 800-228-2800 or 301-631-2000

bikerCountry Inn & Suites
5579 Spectrum Dr., Frederick MD  21703
Reservations: 800-830-5222 or 301-695-2881

bikerSleep Inn
5361 Spectrum Dr., Frederick MD 21703-7339
Reservations: 301-668-2003 (Reference Face of America block)

bikerResidence Inn
5230 Westview Dr., Frederick MD 21703
Reservations: 301-360-0010

bikerClarion Inn Frederick Event Center
5400 Holiday Dr., Frederick, MD 21703
Reservations: 301-694-7504 – request Face of America rate

 

 

Helpful Lodging Tips

To avoid any surprises during your overnight stays in Arlington and Frederick, here are some helpful tips:

  • Make your reservations early.
  • Provide a valid credit card to the hotel reservations to hold your room reservation.
  • Contact the hotel directly to cancel your room reservation if you should decide on alternate accommodations or if you choose to not participate. Please note that many hotels require a 30-day cancellation notice, unless a room has been confirmed to an individual credit card. When a room is confirmed, cancellation is possible much closer to the event. World T.E.A.M. is not responsible for canceling reservations or paying for rooms reserved by a rider.
  • ADA compliant rooms may not be booked by calling the hotels or by booking online. These rooms have been reserved for Face of America and reservations for adaptive athletes are made through direct consultation with the World T.E.A.M. adaptive lodging coordinator.
  • Contact the Frederick hotel of your preference to make your room reservation for Saturday, May 4, 2019. Specify whether you need one bed or two beds, and how many people will be staying in the room. Also indicate smoking or non smoking preference.
  • There will be secure overnight storage for bicycles in Arlington and in Frederick. Bikes may be checked in for overnight storage following bike inspection.
  • Lodging properties in Frederick are mostly within a short walk or ride from the Saturday ride finish/Sunday start. World T.E.A.M. shuttle vans will transport riders to and from their hotels in Frederick.

The Face of America includes plenty of food for participants. In addition to food and drink provided at each rest stop, athletes will enjoy the following meals as a part of registration:

  • The Friday evening banquets in Arlington are open to all participants. This banquet is buffet-style and includes a large variety of food. Riders with food allergies and special dietary needs should be aware that special food items are limited. Important announcements and instructions for the following day’s ride are presented at the dinner. Additional meal tickets can be purchased online through the Face of America store.Friday banquet
  • Continental breakfasts available at each morning’s ride start are mostly quick cycling foods – muffins, fruits, coffee, juice, etc. Some hotels in Frederick have in-house restaurants offering full breakfasts for Sunday morning; most offer complimentary breakfast items for guests such as fruit, cereal and coffee. Check with your specific hotel to see what is offered.
  • Saturday lunch for athletes is available at the midway point. Usually, lunch consists of a selection of submarine sandwiches, chips, a cookie and a drink. Your wrist band is your ticket to lunch.
  • Adaptive athletes and their registered caregivers receive Saturday evening dinners at no cost.
  • The Sunday post-ride lunch following the ride conclusion is catered. All Sunday riders and volunteers are invited to participate. Additional meal tickets for friends or family members can be purchased through the Face of America store.

All registered participants receive the commemorative Face of America 2019 cycling jersey at athlete check-in Friday afternoon or Saturday morning.

2018 Face of America Gettysburg ClothingOur official jersey provider, Athlos Sports, offers a club cut jersey made for comfort. Athlos custom sports apparel offers the latest and best materials and technology. The jerseys are designed to not only look fantastic, but perform according to your level of need. Here are some details:

  • Performance delivered with a sport fit. Look great, feel great, and achieve that personal milestone.
  • H2 Zero (non pick) high moisture management
  • 3 rear-positioned racer pockets offer secure storage and easy access
  • Full zip raglan sleeve
  • Silicone gripper waist

Sunday Gettysburg to Start Participant Buses

Face of America participants who are not being met by friends or family in Gettysburg should reserve free return bus tickets to the Hyatt Regency Crystal City at Reagan National Airport in Arlington. These tickets can be ordered at the time of registration or by email request. Space on these buses are limited to registered participants, adaptive athlete caregivers and volunteers.

Buses in GettysburgBuses are scheduled to depart from the ride finish in Gettysburg between 2:45 and 3:00 p.m. on Sunday, May 5. Depending on traffic, buses will arrive at the host hotels in Arlington between 5:00 and 5:30 p.m. Do not schedule outgoing airline departures for Sunday evening earlier than 8 p.m. if you are taking the bus.

Be sure you are getting onto the correct bus and loading your overnight bag onto that bus since there are also buses for teams going to other destinations. Bikes will travel in one of the Penske box trucks or a trailer. Make sure you are loading your bicycle or hand cycle into the correct truck to avoid any surprises Sunday evening!

 

Saturday Evening and Sunday Morning Frederick Participant Shuttles

Face of America Arlington route participants arriving in Frederick, Maryland on Saturday afternoon may take free shuttle vans from the ride conclusion to many of the nearby lodging properties. On Sunday morning, the same shuttles will transport athletes to the ride start.

 

Friday Gettysburg to Arlington Participant Bus

Participants from the north and west who would like to leave a vehicle in Gettysburg for ease in departure on Sunday afternoon are invited to take the Friday bus to the Hyatt Regency Crystal City at Reagan National Airport in Arlington.

A chartered bus will travel from Gettysburg direct to the Hyatt Regency in Arlington on Friday, May 3. This bus will depart Gettysburg at 11:00 a.m. and arrive at the hotel by mid-afternoon.

World T.E.A.M. does not arrange or pay for this bus – it is coordinated by Anthony McDonald. Anyone interested in reserving a seat must contact Anthony directly by email message. The cost is $25 per seat. Anthony will provide by email full details of the bus and payment information upon request. Seats are available on a first-come, first-serve basis, and are limited.

Participants of the 2019 Face of America ride can reserve quality bicycles for rental.

Participants can select between three rental agencies. All will deliver and pick up bikes at the Hyatt Regency Crystal City at Reagan National Airport in Arlington. Click on the agency name to visit their website and reserve your bicycle.

  • Get Out and Go Tours
    Contact: Tom Knoerzer
    Telephone: 571-572-BIKE (2453)
    Note: bike delivery to Arlington is at 4:30 p.m. Friday
    Email

When picking up your bicycle, bring your photo ID and a non-debit credit card. The participant must be present when picking up the bike to sign a liability waiver. If the rider is a minor, a parent or legal guardian will also need to be present.

World T.E.A.M. has partnered with BikeFlights to provide for secure shipping of bikes to and from Face of America for all athletes traveling by air.

BikeFlightsWith BikeFlights, athletes can pack and ship their bikes using a local bike shop in their community, then pick up their bike at the host hotel in Arlington. The host hotel can then ship the bike back home following the event.

Find a local bike shop to ship your bike and one at your destination city to pick up your bike. Many bike shops will disassemble your bike and pack it, then reassemble it when it arrives. Note that your shop will need to be available to deliver your bike to your host hotel, and then pick it up following the event conclusion for shipping home – this is your responsibility to arrange.

Order a shipping box or case from the BikeFlights store. Learn more about properly packing a bike to protect it from damage during shipping.

Many adaptive athletes have found they can ship their personal bike with them during air travel at no extra cost. Download and read our free PDF-format 2018 Air Travel Guidelines, providing helpful information about traveling by air with your bicycle or hand cycle.

Athletes will complete Saturday’s ride at a special ride celebration featuring music, beverages and food. There will be shuttle vans departing the finish for the local hotels. Bikes can be stored at the ride finish overnight.

Additional details will be forthcoming regarding this celebration.

Gala Finish in Gettysburg

Finish in Gettysburg 2018The Face of America concludes on Sunday, May 4 in Gettysburg, Pennsylvania. Riders are anticipated to arrive at the ride finish between 1 and 1:30 p.m. The public is invited to attend to cheer on the riders as they roll to the finish of their two-day journey by bicycle.

Note that the 2019 finish will be held at a different location than in recent years.

 

Welcome to the American Bombshells

American Bombshells Face of America 2018The  exceptional American Bombshells will be on hand at the Gettysburg finish to welcome Face of America riders with live musical entertainment.

From New York City, the American Bombshells perform patriotic songs with three-part harmony similar to the great groups of the 1940s. Performers from the non-profit organization appear at a variety of military and civic events nationally, and have performed live on FOX News and NBC’s Today Show.

The American Bombshells have performed at three past Face of America rides, most recently at our 2018 finish in Gettysburg.

Casual cyclists who are preparing for a long distance ride like Face of America are encouraged to undertake some training rides prior to the ride’s first day. This can be as simple as riding your bike regularly in the weeks prior to Face of America, either on your own or with groups of other cyclists, increasing your miles and your physical fitness so you feel comfortable in riding ten to 15 miles between rest stops. Having some miles under your belt and being familiar with riding skills will help you enjoy your journey to the historic Civil War battlefields.

If you are seeking some guidance regarding training for long bicycle rides, take a moment to read and consider USA Cycling-certified coach Todd Parker‘s series of useful instructional articles.

Face of America Training GuideFor those athletes who are serious about training and want to undertake a more vigorous routine, Coach Parker has written a comprehensive and detailed training guide for long bicycle rides. Published online by World T.E.A.M., this free 24-page guide includes detailed information about getting into top cycling shape and preparing for a two-day, 110-mile ride. Read Coach Parker’s guide online or download the PDF for easy reference.

Seeking more information to help you in your training? USA Cycling-certified coach Bob Hillery prepared a series of helpful tips and suggestions about training and cycling preparation. In these articles, Coach Hillery discusses ride position, warming up for rides, exercises, food and hydration and last minute preparation.

Back pain can be a serious issue for many cyclists, particularly on long rides. Learn about proper fitting of bikes that can help you avoid agonizing back pain by Dr. Erik A. Ward of the NOVA Pain & Rehab Center.

Finally, take time to join the Face of America Training Group on Facebook. You can learn news about the ride, as well as talk with other ride participants about training and the ride itself.